Borrowing Items from the Library

Borrowing Items from the Library



If you have questions, concerns, comments please contact Circulation Supervisor on duty at 719-255-3296 or



Borrowing Privileges

Kraemer Family Library extends borrowing privileges to a variety of University, local, and state-affiliated individuals. Please note that in all instances, patrons must have valid ID in order to check out materials.

University of Colorado students, faculty, and staff

  • University of Colorado students, faculty and staff must have a current valid University of Colorado ID card. Faculty and staff spouses may obtain a borrower's card at the circulation desk. UCCS ID cards have a barcode on the back. The barcode number is what you use to place items on hold, review your checkout record, or request items through Prospector.
  • Users can check out up to 3 games at one time.

University of Colorado at Colorado Springs Alumni

  • Alumni may obtain borrowing privileges after verification of alumni status.

University of Colorado at Colorado Springs Retirees

  • Kraemer Library will continue to extend borrowing privileges to all faculty and staff who retire as employees of UCCS. A special borrower's card may be obtained from the Circulation Desk. Privileges include borrowing of locally owned materials, Prospector loans and interlibrary loan. The same policies that govern current faculty/staff borrowing will apply to retired faculty/staff as well.

Listening In students

  • Listening In students with appropriate identification may obtain a special borrowers card.

Colorado Library Card (CLC) Patrons

  • Colorado Library Card patrons may use a public library/school card with the CLC emblem. CLC patrons are limited to the checkout of 5 items.

Other Colorado universities and colleges

  • Students from other Colorado universities and colleges may use their school ID cards provided we have reciprocal borrowing agreements with their institution. Upon your first visit to the library you will be registered into our library system.

The Library has agreements with the following universities and colleges:

Authorized Borrower

Kraemer Family Library patrons may establish "authorized borrowers" (e.g. spouse, partner, parent, child) who can check-out books, renew items, and place holds on KFL items and Prospector items on their behalf.

The patron designating the Authorized Borrower is responsible for fines and fees associated with materials checked-out to their account by any Authorized Borrowers. Library notices will be mailed to the primary account holder, not to Authorized Borrowers.

Authorized borrowers must submit their valid picture ID (e.g. a UCCS ID card, driver's license, passport, military ID) when picking up items or requesting items on behalf of another. Under no circumstances are patrons allowed to check-out items without presenting a valid picture ID.

Patrons wishing to add Authorized Borrowers to their account must complete the Authorized Borrower Form which must be submitted in-person by the primary account holder at the Library's Main Circulation Desk.



Certain users must register with the library before you can take advantage of borrowing privileges. Library cards may be obtained by a person of any age so long as they can present the required forms of identification and documentation listed below. To register:

  • UCCS Alumni must present a current state issued picture ID.
  • Colorado Library Card members must present a library card issued by a participating library and a current military or state issued picture ID. Anyone 18 years and younger may present their school picture ID in lieu of a government issued ID.
  • Other College and University student must present their school picture ID.

In addition to showing proof of identification as specified, anyone registering with the library's system will need to fill out a form at the Circulation Desk.


Loan Periods

 CU Undergraduate & Listening In StudentsCU Graduate StudentsCU Faculty & StaffUCCS AlumniCommunity Users and
Other Colleges
Main Collection
Government Documents
Colorado Documents
Children's Literature
Graphic Novels
3 weeks (3 renewals)6 weeks (3 renewals)3 months (3 renewals3 weeks (3 renewals) 
Popular Reading3 weeks (3 renewals) 
1 week (3 renewals) 
EquipmentBorrowing periods vary; ask at Circulation Desk 
Games1 week (1 renewal),
max 3 checkouts at a time
3 weeks (1 renewal),
max 3 checkouts at a time
Not available
ReservesBorrowing periods vary; ask at Circulation DeskNot available 
ProspectorBooks: 3 weeks (1 renewal); Videos: 1 week (no renewals)Not available 
Interlibrary LoanLoan periods vary and are set by the lending institutionNot available 
Current Periodicals
Bound Periodicals
Library Use Only 

Interlibrary Loan


Media Equipment Checkout

Available media equipment includes:

  • CD/Cassette player
  • External Blu-ray/DVD Player
  • Select cell phone and device chargers

Media equipment is available at the Circulation Desk and may only be checked out by faculty and staff. The Library DOES NOT deliver or retrieve equipment. Call the Circulation desk at (719) 255-3285 to reserve equipment.

For information on delivery of media equipment for classroom use, please contact the Information Technology Service Desk at (719) 255-4357.



Most items may be renewed 3 times, with the following exceptions:

  • Prospector: Books may be renewed 1 time. Most videos may not be renewed.
  • Game Collection: Games maybe renewed 1 time. 
  • Interlibrary Loan: renewal policies vary by lending institution. Contact the Interlibrary Loan office at (719) 255-3285 to request a renewal.

With the exception of items requested through Interlibrary Loan, materials may be renewed over the phone by calling (719) 255-3295. UCCS affiliated patrons may also renew books online from the library home page by clicking on the link for My Checkout Record. Email requests may be sent to, or a response may be sent to an email circulation notice.


Holds and Recalls


You can place a hold on any available, circulating library materials online in the Kraemer Library Catalog and have them retrieved by library staff and held at the Circulation Desk for you. To place a hold in the Kraemer Library Catalog, simply click on the Request/Hold link in the catalog record and put in your name and your UCCS Barcode number located on the back of your UCCS ID card. Your request will be sent to the Library's Circulation Department and you will be sent an email when your hold(s) are available to be picked up at the Circulation Desk. It takes about 24 hours for available items to be requested and fulfilled.


Any item is subject to recall if needed for a course reserve.

Faculty/staff checkouts are subject to recall after 6 weeks if requested by another patron.


Overdue Items

There are no overdue fines on library materials with the exception of Course Reserves and Equipment. 

  • You are responsible for returning all borrowed library materials to the library
  • Keep track of your borrowed library materials 
  • Ask for a print receipt at the time you are checking out library items 
  • Check your due dates at My Library Account (  

Overdue main collection items 

  • Reminder notices are sent by e-mail 3 days before items are due. 
  • Overdue notices are sent out the day after an item is due.  
  • You will be billed for overdue items automatically after 30 days. 
  • Billed fees to replace library items start at $120.00 ($75.00 replacement fee + $20.00 billing charge + $25.00 processing fee). 

Overdue Course Reserves and Equipment 

  • There is no grace period 
  • Fines for course reserve materials are:  
    • $.50/hour for 2 and 4 hour checkouts 
    • $2.00 /day for 1, 3 and 7 day checkouts 
    • Fines for high-demanded reserve items may be billed at a rate as high as $5.00/hour.  
  • You will be billed for Course Reserve and Equipment items 72 hours after they are due. The fee to replace these materials may be the actual item costs + $20.00 billing charge + $25.00 processing fee.

Library Account Suspension, includes Interlibrary Loan and Prospector 

Anyone with one or more billed items in their account will have their borrowing privileges suspended. At this point, you will be unable to renew items, request items, or access online resources. You must return all billed items to the library, or pay the replacement fee 

Anyone with more than $20.00 in course reserves fines will have their borrowing privileges suspended. At this point, you will be unable to renew items, request items, or access online resources. Student must pay fines to be below $20.00 to reinstate full library privileges.  


Returning materials

Materials may be returned to either of the circulation desks within the library or the outside book drop located on the south side of the library. Materials may be returned to another library in the state that has courier service to UCCS, however the patron is responsible for all materials until the item(s) are checked in here. Courier deliveries can take several days.


Lost & damaged materials

The standard charge for lost library material is $75 or the actual replacement cost of the item, whichever is greater. In addition, there will be a $25 processing fee plus a $20 overdue fine.

If the lost material is eventually returned to the library, the charge will be lowered to a $20 overdue fine per item. If the patron has already paid for the lost items and then returns the material, the patron may receive a refund of the $75 charge or the amount paid if greater than $75. The $25 processing fee will not be refunded. However, if the library has already replaced the material no refund will be available to the patron.

A library patron may choose to replace the item with another copy of the same item. The replacement copies must be approved by the library. The $25 processing fee will still be charged.

Damaged library materials that are beyond repair will be billed as for a lost item. Damaged items that may be repaired through rebinding will be billed at $20 and a $25 processing fee will be applied.


Confidentiality of library records

Library circulation records are strictly confidential. Review the Confidentiality of Library Use Records Policy for more information.